FILEforce

STUDENT RECORDS

FILE FORCE - you just know it is right!

BRINGING AFFORDABLE CAPTURE and WAREHOUSING

OF STUDENT RECORDS TO SCHOOLS

Capturing old student records makes a lot of sense.  Government requirement are to retain these records at least until the student turns 25 years of age, but many schools wish to preserve a HISTORY of the Students who attended their school.  So LONG TERM storage of paper is cumbersome and difficult.  FILEforce provides the PERFECT SOLUTION to your student and board minutes records management.

You will have a collection of information about your past students that is second to none.

The advantages of FILEforce Student Record Service given you security for your data and peace of mind that all your records are SAFE and PROTECTED against disaster.

• SECURITY
• PEACE OF MIND
• OFF SITE
• DISASTER PROOF
• AVAILABLE 24/7
• SECURE
• TRIPLE BACKUPS
• COST EFFECTIVE
• LESS COSTLY THE PURCHASING EQUIPMENT

Much time is spent setting up scanning but once the capture is complete the equipment sits idle.  People who know how to use it leave and it becomes an underutilised expensive asset.   

NO CAPITAL INVESTMENT COSTS

• One of the great drawbacks of new technology is the cost of equipment and software.  Scanning equipment can cost from $15,000.00 to $50,000.00 to purchase, not to mention the cost of training staff and understanding how it works.

• If you value speedy retrieval and the convenience of scanned or stored documents BUT don't have the capital investment  ---  FILEforce can assist.  

• All you pay is the outgoing expenses, rather than multiple submissions for a capital investment.

NO EQUIPMENT 

• FILEforce has the equipment needed for doing A4 and A3 scanning.   High-speed scanners working multiple shifts, 7 days a week 24 hours a day if required.

NO SOFTWARE

• RedMAP software is our primary tool.  This includes the complete Capture Point, Manage Point and Manage Anywhere - web based browser.

• Kodak provides our scanners and we are capable of working with any software you require.

• Secure Telecom provides our totally secure ISP Services and Server Management.

WORLDWIDE ACCESS

• Manage the documents from ANYWHERE.  You regional office can have the same access as the school if required. It is no longer a head office tool but a WORLDWIDE tool.

• You don't need special software to access your data, as it is available on our secure internet site exclusive to our clients.  

24 HOUR TURNAROUND

• FILEforce is dedicated to providing services to the customer.  If required we can provide 24 hour turnaround in the scanning of your daily documents.  We can capture and store your emails, Microsoft Office products and photographs.

NO TRAINING

• All you do is train your staff to use a browser that finds the images on our secure internet site.  No administration duties, no scanning techniques, no document preparation, no archiving, no batching, just browsing.

DOCUMENT PREPARATION

• FILEforce provides staff for document preparation and indexing.   By far the most costly part of scanning is the document preparation.  We have 70 staff available to work in our scanning room - we provide dedicated, trained, motivated people to work in an ergonomically designed, air-conditioned, well lit area in a happy and congenial atmosphere.  

EMAIL OR PRINT YOUR DOCUMENTS FROM OUR SECURE INTERNET SITE

• When you require a proof quickly, log on to our secure internet site and immediately email your client a copy of the document or print it out.