FILEforce

STUDENT RECORDS - SCANNING

The mechanics of how you make this simple thing work.

AT THE SCHOOL

• Collect all the past student records together
• prepare the student header sheet and place in each file
• Pack the files into boxes
• Send to FILEforce VIA your preferred carrier or we will arrange pickup.
• As the records will probably never come back to you physically - you can now use the space for something else.

WHAT FILEforce Do

• Prepare the documents for scanning
• Scan the documents including your header sheet
• The program reads you prepared HEADER sheet
• Index and verify the data capture
• Merge each students file together into one TIFF file
• Back up the job to CD or DVD
• Send you a copy of the CD which includes an index.

IMAGE WAREHOUSING

• Move all the documents to our secure internet accessible site.
• OCR each document and index all contents.

WHAT HAPPENS TO THE FILES

You have two choices

1. Retain the originals

   If so we will pack and store these with either Grace Records Management or Recall Records Management under our master account and store them for the period required by your Board or your state Retention and disposal schedule.

   At the completion of the period the boxes with be destroyed (but only after gaining written authority from you.
    

2. Destroy the originals

   After receiving your WRITTEN APPROVAL we will organise and obtain certificates for the secure destruction of the records.

HOW YOU GET ACCESS

Your secure log-in and password will allow your to search on names and keywords

CALL US 1300 300 395

WHERE YOU ARE LOCATED IN AUSTRALIA IS NOT AN ISSUE.

THE WHOLE PROCESS TAKES LESS THAN 2 WEEKS AND YOU HAVE IMMEDIATE ACCESS.

ALL RETRIEVALS CAN BE HANDLED ELECTRONICALLY

OUR SECURE SERVER IS BASED IN A 24 HOUR MANAGED FACILITY WITH MANY OF QUEENSLAND'S LEADING COMPANIES AND COLLEGES.